Apostilled Documents Service FAQs

How does the service work?

When you place an order for the apostilled document, we will send you an email confirming your order and requesting the country/countries the apostille will be used in. 

We will then ask you to confirm your delivery address. At this point, you can inform us of where you would like the documents sent. 
Once we have this information, the documents will be produced and we will get them certified, apostilled and dispatched to you by special delivery. If you wish us to send the documents to you by courier service, we can also arrange this for an extra charge.

What does 'apostille' mean?

The word 'apostille' is a French word which means 'certification'. It is commonly used in English to refer to the legalization of an official document.

Why would I get my documents certified?

Under the 1961 Hague Convention, documents that have been notarized by a Solicitor and then certified with a conformant apostille are accepted for legal and international use in all the nations that have signed the Hague Convention.

What kind of documents can be apostilled?

Any document from Companies House or our systems, for example:

  • Certificate of Incorporation
  • Memorandum & Articles of Association
  • List of Directors/Shareholders
  • Share certificate
  • Meeting minutes

Need additional documents apostilled?

If you wish additional documents to be included in the apostille other than the standard list of documents, please advise by email to cosec@madesimplegroup.com 
If you have signed documents you wish to include in the apostille, these documents must be supplied.

How many documents can I get certified at any one time?

There is no limit on the amount of documents that can be certified at any one time- however the binder for certification can only hold 10 pages so any amount of documents in that 10-page allocation. Anything over that will require a second apostille service.

Will an apostilled document be accepted by any country?

There are currently 105 parties of the 1961 Hague Convention Abolishing the Requirement for Legalisation for Foreign Public Documents who will recognise an Apostille certificate. For countries who are not members, we are unable to advise whether an apostille certificate will be accepted.

Can you send my completed documents to someone else?

Yes. We can send your document to an individual, bank or business. Simply give us your instructions in writing and we will send the documents to that address and also confirm that your request has been carried out.

Can I collect my apostilled documents from your offices?

Yes, you can. You will need to bring ID in order to collect the document. Please email cosec@madesimplegroup.com with your request. Directions to our offices from Old Street station can be found here.

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